Privacy Policy
DeployIT respects your privacy and data security. Learn how we protect your information in line with GDPR.
Last updated: October 22, 2025
In short
This Privacy Policy explains how we process information about you, including personal data and cookies. We collect only the data necessary to run our business and deliver IT services, always in compliance with GDPR.
1. Data controller
The controller of your personal data is:
Deploy IT Sp. z o.o.
For matters related to personal data processing and privacy, please contact us using the details above.
2. What data we collect
Depending on how you use our website and services, we may collect the following categories of data:
Contact details
- Full name
- Email address
- Phone number
- Company name and job title
- Message content
Technical data
- IP address
- Browser type and version
- Operating system
- Website visit data
- Cookies
Important: Providing personal data is voluntary but necessary to achieve specific purposes, such as handling your inquiry or delivering services.
3. Purposes and legal bases for processing
We process your personal data only for legitimate purposes and on appropriate GDPR legal bases:
Handling inquiries and communication
Legal basis: Art. 6(1)(f) GDPR (legitimate interests) and Art. 6(1)(b) GDPR (pre-contractual steps)
Responding to inquiries sent via contact form or email and preparing commercial offers.
Providing IT services and implementations
Legal basis: Art. 6(1)(b) GDPR (performance of a contract)
Delivering IT projects, system implementations, integrations, and technical support services.
Marketing and newsletter
Legal basis: Art. 6(1)(a) GDPR (consent) or Art. 6(1)(f) GDPR (legitimate interests)
Sending information about our services, news, and promotional offers (where you have given consent).
Website analysis and optimisation
Legal basis: Art. 6(1)(f) GDPR (legitimate interests)
Analysing website traffic to improve functionality and user experience.
Security and protection
Legal basis: Art. 6(1)(f) GDPR (legitimate interests)
Ensuring system security and detecting/preventing abuse.
4. Data retention period
We store personal data for as long as necessary for the purposes for which it was collected:
Contact form data
Until consent is withdrawn or for 3 years from last contact
Contract data
For the term of the contract and 6 years thereafter (tax obligations)
Marketing data
Until consent is withdrawn or for up to 3 years
Technical data and logs
Up to 2 years or shorter, according to the cookies policy
5. Data recipients
Your personal data may be disclosed to the following categories of recipients:
DeployIT employees and associates authorised to process data
IT and hosting providers (under data processing agreements)
Analytics and marketing tool providers (e.g., Google Analytics)
Public authorities and institutions (upon request, as required by law)
Other entities authorised under applicable law
Data transferred outside the EEA: Some tools we use (e.g., hosting or analytics services) may process data outside the European Economic Area. In such cases, we ensure appropriate safeguards in line with the GDPR.
6. Your rights
Under the GDPR you have the following rights regarding your personal data:
Right of access
You can request information about the data we process about you
Right to rectification
You can request the correction of inaccurate data or completion of incomplete data
Right to erasure
You can request deletion of your data (right to be forgotten)
Right to restriction
You can request restriction of the processing of your personal data
Right to data portability
You can receive your data in a format that allows you to transfer it
Right to object
You can object to processing based on our legitimate interests
How to exercise your rights?
To exercise the above rights, please contact us:
Right to lodge a complaint: You also have the right to lodge a complaint with the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw) if you believe that the processing of your personal data violates the GDPR.
7. Data protection measures
We implement appropriate technical and organisational measures to ensure the security of processed data:
SSL/TLS encryption
All communication with our website is encrypted with an SSL certificate, protecting data in transit.
Secure hosting
We work only with reputable hosting providers that meet high security standards.
Access control
Personal data is accessible only to authorised personnel to the extent necessary to perform their duties.
Backups
We regularly create data backups to prevent loss.
8. Cookies
Our website uses cookies to ensure proper operation and to analyse website traffic.
What are cookies?
Cookies are small text files stored on your device when you visit a website. They contain information about your activity on the site.
Essential cookies
Enable basic site functions such as navigation and access to secure areas.
Analytics cookies
Allow us to analyse how the site is used and improve its functionality (e.g., Google Analytics).
Marketing cookies
Used to track user activity for displaying personalised ads.
Managing cookies: You can block or delete cookies at any time in your browser settings. Note that this may affect site functionality.
9. Third-party tools
The following third-party tools may be used on our website:
Google Analytics
A web analytics service. We collect anonymised statistics to optimise content and site functionality.
Hosting and CDN
We use reputable hosting providers to ensure security and availability of our website.
10. Changes to this privacy policy
We reserve the right to amend this Privacy Policy. Material changes will be announced on our website. The date of the last update is shown at the top of the document. We recommend reviewing this policy regularly to stay informed about how we protect your data.
11. Contact
For matters related to personal data processing and privacy, please contact us:
Phone
+48 794 534 844Registered address
Deploy IT Sp. z o.o.
ul. Łukowska 26
54-102 Wrocław-Fabryczna
Poland
Legal notice: This privacy policy has been prepared in accordance with Regulation (EU) 2016/679 of 27 April 2016 (GDPR). For legal doubts, please consult a lawyer specialising in data protection law.